Cisco IP 7945: Phone Overview
A E Voice Mail Indicator Light Soft Key Buttons A Voice Mail Indicator Light
The Voice Mail Indicator Light, which is located on the back of the handset, will turn red when there is a new message in your voice mailbox. Keep in mind that with Unified Messaging, the voice mail messages you can listen to from your phone are the same messages that you can listen to from your email. So, if you listen to a message from your email, the voice mail indicator light will turn off on your phone. (NOTE: Some of the op‐
tions in your Outlook Tools menu can affect the timing be‐
tween how voice mail messages are handled between your phone and your email. See page n of this User Reference Guide for more details on this. B Phone Line/Speed Dial Buttons
The 7945 provides direct access to two telephone lines, or a combination of phone lines and speed dials. Most people will only have one of these two buttons activated when they receive their new phone. ▪ If you handle incoming calls for another person, the sec‐
ond button may correspond to that other phone line. ▪ Otherwise, you may request to have the other button tied to a speed dial number. See page n of this User Reference Guide for more informa‐
tion on requesting and using a speed dial button. B Phone Line / Speed Dial Buttons
C Display Button
D Screen Navigation Keys C Display Button
Indicates when phone is in power‐saving sleep/inactivity mode (button is lit), and can be used to awaken the display. Inactivity period is configured by the system administrator. D Screen Navigation Keys
The Screen Navigation keys can be used to scroll through and interact with menus on the display screen. Once you have navigated to the de‐
sired option using the four arrow keys…. use the check mark key in the center to select your choice. E Soft Keys
There are four interactive soft keys that can be used to guide users through call features and functions. The soft key options change depending on the current action or operation. See page 3 for a detailed explanation of some of the soft options. p. 1 Cisco IP 7945: Phone Overview
A LCD Screen
The LCD screen displays information such as line/call status, phone numbers, and active soft key descriptions. B Foot-Stand Adjustment Button
By pressing and holding in the foot‐stand release lever, you can increase or decrease the angle at which C Directories button
This button provides the user with access to phone directories. All users will have access to the Xavier di‐
rectory, which will contain all numbers assigned to Xa‐
vier faculty and staff‐members who have Xavier‐
provided desk phones. Xavier‐issues cell phone num‐
bers will not be included in this directory. This button will also provide access to a Personal Direc‐
tory. The Personal Directory must be accessed using a user id and password that will initially be assigned by the Information Resources department. More detailed A LCD Screen B Foot‐Stand Adjustment Button
C Directories button D Settings button E Help button information on the Personal Directory will become avail‐
able at a later date. D Settings button
The Settings button provides access to phone settings such as display contrast and ring type E Help button
The Help button activates the Help menu, which allows users to access information on the phone’s keys, but‐
tons, and features. p. 2 Cisco IP 7945: Phone Overview
E F Messages A Volume button D Speaker button Services button B Headset button A Volume button
When the phone is On Hook, this key can be used to increase or decrease the volume of the ringer. When a call is active, pressing this key will change the volume coming across the handset, headset, or speakerphone. B Headset button
This button is used to activate or inactivate a headset when one is plugged in. C Mute button
The Mute button can be used to toggle the Mute op‐
tion on and off. D Speaker button
C Mute button E Services button
The Services button Allows users to quickly access di‐
verse information such as weather, stocks, quote of the day, or any available Web‐based information. F Messages button
This button provides easy access to the Unity voice‐mail system. If press this button from your own Xavier phone, it will automatically recognize the extension you are calling from, and will only prompt you for your pass‐
word. To access a different mailbox using this button, when prompted for your password, instead press the “*” key, followed by the mailbox extension you are trying to access. The system will then prompt you for the pass‐
word associated with that mailbox. This button turns on and off the Speaker option on the phone, allowing the user to be heard on a call without using the handset or a headset. p. 3 Cisco IP 7945: Soft Keys Overview
Soft Keys On Hook Soft Keys
Off Hook Soft Keys
When the receiver is on the hook, the following soft key options are available: ▪ Redial ▪ New Call ‐ Press to make a new call ▪ CFwdALL ‐ With the phone on the hook…. 1) Press the CFwdALL key 2) Dial the number to which you want incoming calls forwarded. The display will show “Forwarded to XXXX”. 3) To remove the Forward All Calls feature, press the CFwdALL key once. When the receiver is off the hook, the following soft key options are available: First screen ▪ 1‐Redial ▪ 2‐End Call ▪ 3‐CFwdALL ▪ 4‐more (takes you to 2nd screen) Second screen ▪ 1‐Pick up ▪ 2‐GPickup ▪ 3‐Meet Me ▪ 4‐more (takes you to 1st screen) On a Call Soft Keys
When the receiver is on a call, the following soft key options are available: First screen Third screen 1‐Hold 1 ‐ Select 2‐End Call 2 ‐ Join 3 ‐Transfer 3 ‐ Direct Traffic 4 ‐more (takes you 4 ‐ more (takes you to 2nd screen) to 4th screen)
Second screen Fourth screen 1‐Park 1‐VidMode 2‐Conf Not Used
3‐ConfList 4‐more (takes you to 3rd screen) On Hold Soft Keys
When a call is on hold, the following soft key options are available: First screen ▪ 1‐Resume ▪ 2‐New Call ▪ 3‐DirTrfr ▪ 4‐more (takes you to 2nd screen) Second screen ▪ 1‐Select ▪ 2‐Join ▪ 3‐blank ▪ 4‐more (take you to 1st screen) p. 4